Unlock Opportunities & Manage Submissions Seamlessly
- Access Real-Time Job Requisitions:Receive immediate notifications and access detailed information on new job opportunities (requisitions) shared by our clients. Integrate directly with major VMS systems (Fieldglass, IQ Navigator, Beeline) to automatically import relevant requisitions, ensuring you never miss a chance to submit your best candidates.
- Maintain Your Candidate Pipeline: Utilize the integrated Resume Database to manage your prospective candidates efficiently. Keep profiles updated and ready for submission.
- Streamlined Candidate Submission: Submit candidates directly against open requisitions through the portal. Track the real-time status of every submission – know instantly if your candidate is under review, shortlisted, or scheduled for an interview.
- Efficient Candidate Sourcing: Leverage integrated tools like Boolean search within your database and mass emailing capabilities (with smart opt-out and bounce handling) to quickly identify and engage potential candidates for open roles.
End-to-End Candidate & Placement Management
- Full Lifecycle Visibility:Track your candidates every step of the way. Monitor interview schedules, review feedback, and stay updated on interview outcomes directly within the portal.
- Effortless Onboarding:Simplify the onboarding process for placed candidates. Send pre-defined document packages (W2, 1099, C2C, client-specific docs), collect information, and manage e-signatures seamlessly through integrated tools. Review and approve submitted documents efficiently.
- Active Placement Oversight: Gain clear visibility into all your active consultants across different client projects. Monitor project status, track key dates including contract end dates (with automatic reminders), and access relevant placement details.
- Manage Pay Rates & Terms: Define and track pay rates, including overtime, double time, discounts, and portal fees, with a clear history of any rate changes associated with placements.
Simplify Financial Administration
- Integrated Timesheet Management:Oversee consultant timesheets effortlessly. Benefit from automatic timesheet creation based on placement parameters, receive automated submission reminders and past-due alerts, and track approval statuses. Supports various time tracking needs including project-based time, regular, OT, and DT hours.
- Streamlined Invoicing Process:The portal clearly indicates when invoices are ready for submission based on approved timesheets and defined invoice cycles (weekly, bi-weekly, monthly). Easily upload your finalized invoice copy directly through the portal.
- Transparent Payment Tracking: Get notified automatically when your submitted invoice is processed and paid. View complete payment history and track the status of all open invoices. Leverage AP Aging reports for financial clarity.
- Invoice Query Resolution: Utilize the integrated ticketing system to raise concerns or address any discrepancies regarding specific invoices, ensuring swift and documented communication with our AP team.
Powerful Automation & Proactive Notifications
- Stay Informed Automatically:Leverage event-based and time-based alerts coupled with email triggers. Get notified about critical updates – submission status changes, interview requests, document expirations, missing documents, placement ending reminders, and payment confirmations – without needing to constantly check the portal.
- Customizable Alerts:Use pre-defined watch-rules or create your own to monitor data integrity and trigger alerts for specific conditions relevant to your workflow.
- Scheduled Reporting: Receive automated reports (e.g., active employee lists) delivered directly to designated stakeholders at scheduled intervals.
- Reduce Manual Effort: Automation handles repetitive tasks like reminders, past-due notices, timesheet creation (based on placements), and invoice date assignments upon submission, freeing up your team’s time.
User-Friendly & Secure Portal Experience
- Intuitive Self-Service: Access a personalized, easy-to-use interface designed specifically for vendor workflows. Navigate requisitions, submissions, placements, timesheets, and invoices effortlessly.
- Centralized Document Management: Keep all notes and documents related to candidates, placements, and financials organized and accessible within the portal, complete with category tagging and follow-up reminders.
- Secure Access:Operate with confidence knowing the portal uses secure protocols and role-based access to protect sensitive information.
- Integrated Support:Quickly resolve queries or issues using the built-in ticketing system for direct communication with our support teams.
Why Partner Through Our Vendor Portal?
- Direct Access to Client Needs: Be the first to see and respond to new job opportunities.
- Complete Workflow Transparency: Track every candidate, submission, placement, timesheet, and invoice from start to finish.
- Faster Cycles: Streamlined submissions, onboarding, and invoice processing lead to quicker placements and payments.
- Reduced Administrative Burden: Automation and self-service features significantly cut down on manual tasks and follow-ups.
- Improved Communication:Centralized communication and ticketing ensure clarity and faster issue resolution.
- Enhanced Efficiency: Save time and resources, allowing you to focus on strategic recruitment and growth.
Ready to Simplify Hiring with Smarter Vendor Collaboration?
Access jobs faster, track everything in one place, and speed up placements with less admin and more transparency.