Streamline your entire time-off management process, from employee requests to complex accrual calculations and compliance adherence. Our integrated Time Off & Fringe Benefits Module empowers employees with easy self-service access while providing HR and management with powerful, flexible tools to define, track, and manage diverse leave policies accurately. Eliminate manual tracking errors, ensure fairness, stay compliant effortlessly, and integrate leave data seamlessly with your core business systems.
Highly Flexible Accrual Policy Engine
- Tailor Policies Precisely: Define unique time-off accrual rules based on employee type (W2, 1099, C2C, internal staff), client, location, or specific project requirements.
- Diverse Accrual Methods: Configure accruals based on hours worked (e.g., “1 hour vacation per 30 hours logged”), tenure with tiered increases, or set flat annual entitlements.
- State-Specific Sick Leave: Accrue sick hours based on hours worked, adhering to state-specific regulations with customizable limits and hour codes.
- Timesheet Integration: Enforce rules to prevent employees from requesting more time-off/fringe hours than their available balances for each leave type (Vacation, Sick, Holiday, etc.).
- Holiday Calendar Integration: Seamlessly integrate with your company-wide holiday calendar and define specific holidays for clients or individual employees.
Assignment-Based Accrual Tracking
- Dynamic Balance Management: Automatically adjust or reset accrual balances based on assignment start and end dates, crucial for project-based or temporary roles.
- Customizable Rules: Define waiting periods before accrual begins, carry-over limits, and maximum usage per year for each policy.
- Manual Adjustments: Easily add manual adjustments to employee balances as needed for specific situations.
- Automated Final Pay: Automatically calculate final time-off payouts for terminated employees, ensuring accuracy and compliance.
Hours-Based & Tenure-Based Accrual
- Flexible Accrual Rates: Set accrual rates based on hours worked (e.g., 1 hour per X hours worked) or provide flat annual entitlements.
- Tiered Accruals: Configure accrual rates that automatically increase as an employee’s tenure with the company grows.
Compliance-Ready Configuration
- Align with Regulations: Easily configure leave policies to comply with local, state, and federal leave laws (e.g., CA, NY, WA).
- Automated Enforcement: Set rules to automatically enforce mandatory carryovers, PTO caps, and use-it-or-lose-it policies, minimizing compliance risks.
Intuitive Employee Self-Service Portal
- Balance Visibility: Employees can instantly check their current time-off balances and view detailed accrual history.
- Easy Request Submission: Employees can submit time-off requests conveniently through the user-friendly portal.
- Streamlined Approvals: Approval requests are automatically routed to the appropriate managers with email or in-app notifications and AI-powered checks for potential scheduling conflicts.
Real-Time Accrual Calculations
- Automatic Sync: Accrual balances are automatically and accurately synced with approved timesheet data.
- Assignment-Aware: Calculations are based on actual hours worked within assignments, not just calendar dates, ensuring precision for all types of employment.
Full Audit Trail & Historical Tracking
- Comprehensive History: Maintain a detailed, timestamped history of all accrual calculations, requests, approvals, and payouts.
- Accountability & Compliance: Provides a clear audit trail for accountability and simplifies compliance audits.
Integration with Payroll & Billing
- Seamless Data Flow: Automatically sync time-off balances and usage with your payroll system for accurate payouts.
- Project Costing: Optionally reflect PTO usage in client invoicing and project margin reporting where applicable, providing valuable insights into project costs.
Automated Approvals & Notifications
- Configurable Workflows: Route time-off requests through predefined approval workflows based on your organizational structure.
- Timely Alerts: Receive automatic email or in-app notifications for pending approvals and the status of employee requests.
Reporting & Analytics
- Actionable Insights: Generate detailed reports to track PTO trends, monitor current balances across teams or clients, and analyze usage patterns.
- Data Export: Easily export data for HR, finance, or compliance audits and further analysis.
Why Choose Our Time Off & Fringe Benefits Module?
- Unmatched Flexibility: Define highly specific and diverse time-off policies to meet the unique needs of your workforce, including various employee types and client requirements.
- Automated Accuracy: Eliminate manual errors with real-time accrual calculations and seamless integration with timesheets and payroll.
- Simplified Compliance: Easily configure and enforce complex leave regulations, minimizing compliance risks.
- Empowered Employees: Provide a user-friendly self-service portal for easy access to balances and request submissions.
- Actionable Insights: Gain valuable data through comprehensive reporting and analytics to optimize leave management.
Ready for Flexible & Compliant Time Off Management?
Take control of your time-off and fringe benefits management with a system built for flexibility, accuracy, and compliance. Implement our Time Off & Fringe Benefits Module today!