Why It Matters to Staffing Firms
Most accounting solutions fall short when it comes to handling timesheet-driven billing, project-based invoicing, and multiple rate structures common in staffing. Conrep AR goes beyond basic accounting by linking timesheets, placements, rates, approvals, and client terms into a unified, automated receivables engine.
- Fewer missed invoices
- Shorter payment cycles
- Better visibility into your cash flow
- Less manual work and fewer errors
All this, with built-in intelligence that speaks the language of staffing.
Core AR Capabilities
Smart Invoice Generation
- Automatically generates invoices based on placement and project settings
- Invoice by resource, project, PO, or SOW
- Include bill rate history, discounts, overtime/double-time rates, and custom terms
- Auto-attach approved timesheets (merged PDFs) regardless of format or source
- Apply client-specific templates and naming conventions for consistent branding
Professional Invoice Delivery & Tracking
- Predefined email templates with dynamic To, CC, BCC, subject, and content
- One-click email delivery from Conrep
- Email receipt tracking and automated follow-ups to reduce aging
Payments, Adjustments & Credit Memos
- Record full/partial payments with detailed logs
- Apply adjustments, credit memos, taxes, and discounts
- Generate aging reports and track open invoices in real time
- Support for fixed, volume-based, and tenure-based invoice discounts
Fully Integrated with Staffing Workflows
The AR module is not a standalone tool—it’s the heart of a connected, accounting-aware staffing platform. Here’s how it integrates across your organization:
Placements, Bill & Pay Rates
- Pull billing details directly from placements including historical rate changes, discounts, portal fees, and payment terms
- Auto-generate timesheets and invoice cycles based on placement settings
- Track commission contributors for net margin and commission reports
Timesheets, Time-Off & Expenses
- Pull approved timesheets to generate accurate, on-time invoices
- Auto-create expense records with project-based breakdowns
- Fully integrated with gross/net profitability, payroll, and AR/AP processes
Accounts Payables (AP)
- View AP side of payments, bills, and commissions to reconcile AR and AP in one system
- Generate payroll-ready reports for internal and corp-to-corp resources
Notes, Documents & Alerts
- Attach notes or documentation to each invoice/payment record
- Get automatic alerts for missing/expiring documents, overdue invoices, or unpaid placements
QuickBooks Integration
- Sync Clients, Invoices, Payments, and Timesheets to QuickBooks Online
- Supports 2-way data sync to avoid duplicate entry and manual errors
- Customize sync rules based on your business process and reporting needs
Highlights That Make Conrep AR Unique
- Staffing-Specific Setup: Built around billable resources, placements, and timesheets—not just GL accounts
- End-to-End Automation: ✔ End-to-End Automation: From placement creation to invoice generation to payment posting
- Real-Time Visibility: Keep finance, recruiters, and account managers aligned with shared insights
- Scalable Configuration:Multiple invoice templates, rules, cycles, and client settings
- Revenue Protection: Automated alerts, audit trails, and past-due tracking to eliminate leakage
- Unified Experience: Works hand-in-hand with Payroll, Commissions, Projects, Vendor Portals, and more
Ready to Simplify Your Invoicing and Accelerate Collections?
With Conrep AR, your staffing firm gets precision billing, faster payments, and complete financial visibility—all from a platform tailored for your industry.